Replace scattered spreadsheets with one unified law firm operating system
I build custom case management systems for law firms using Airtable or Tape (GDPR-compliant alternative). One unified database with built-in automations, payment integration, and AI capabilities. Designed around how your practice actually works.
Book a short free call"Thaha is a fantastic freelancer. He led our CRM project and delivered it seamlessly. His communication throughout was fantastic, with video updates so that I could see and understand the progress made. He understood our needs quickly and was able to advise on ways to improve it's design. I highly recommend Thaha. I look forward to working with him again."
Claire Given
Founder, Equipmii
The Problem with Running a Law Firm on Basic Tools
Case Details Scattered Everywhere
Client information in one spreadsheet, case notes in another, billing in separate software, documents in email threads. When you need a status update, you check five places.
Billing That Doesn't Connect
Time tracking happens in Bill4Time or Clio, but it's disconnected from case records. Reconciling billable hours means manual cross-referencing every week.
Leads Falling Through the Cracks
Enquiries from your website or ad campaigns get logged manually. Some never make it into the system. Follow-up is inconsistent.
No Single Source of Truth
Partners, associates, and paralegals each have their own tracking methods. There's no unified view of what's happening across the firm.
For a law firm where deadlines, billing accuracy, and case visibility matter, this isn't just inefficient. It's a liability. Missed deadlines, unbilled hours, and disorganized case records carry real financial consequences.
One System, Built Around How Your Firm Works
I don't hand you a generic CRM template and hope it fits. I map your entire operation, from lead intake through case completion, and build a custom system on Airtable (or Tape for GDPR compliance) designed specifically for how your firm runs.
What a custom Airtable system gives you
- ✓ Complete case records with all related entities linked: clients, defendants, documents, court dates, billing, and tasks. Everything in one place.
- ✓ Automated lead capture from your website, Facebook Ads, or contact forms. Leads flow directly into your pipeline without manual logging.
- ✓ Billing integration via Make.com connects Bill4Time, Clio, or your time tracking software directly to case records. No more manual reconciliation.
- ✓ Document management organized by case, with attachments linked to the right records and accessible from case views.
- ✓ Calendar and deadline tracking with automated reminders before filing deadlines and court dates. Nothing gets missed.
- ✓ Executive dashboard for partners to see case activity, team workload, billing status, and pipeline health at a glance.
How I Build Your System
Map your process
I start by understanding how cases move through your firm, who needs visibility into what, and where bottlenecks slow you down.
Design the system
I design an Airtable database architecture that mirrors your workflow, with tables, relationships, and views structured around your needs.
Build & automate
I build the system, set up automations, integrate your existing tools, and configure workflows to eliminate manual work.
Train & hand over
I train your team, provide documentation, and hand over a system you own and control. No ongoing subscription to me.
Real Systems I've Built for Law Firms
Class Action Law Firm: 10-Module Case Management System
Built a complete Airtable system for a class action firm with 10 connected modules covering cases, clients, defendants, judges, documents, billing, and calendar. Bill4Time API integration, automated Facebook Ads lead capture, and executive reporting.
Read the full case study →Immigration Law Firm: Complete Operating System
Built an immigration law practice operating system covering enquiry intake, case management, immigration form tracking, and payment collection. Custom-built on Tape to match their exact workflow.
Read the full case study →"Thaha was an excellent partner and I highly recommend him for anyone building a CRM or automation workflow. Communication was clear and consistent throughout the project, and the turnaround was faster than expected without any drop in quality. What stood out most was the technical depth. Every detail was handled correctly, and when questions came up, explanations were thorough and easy to follow. Beyond just delivering what was scoped, Thaha proactively suggested better tools than what I had originally specified; tools that were a stronger fit for the workflow and saved time in the long run. That kind of initiative is rare and genuinely valuable. Will absolutely work with them again on future phases of this project."
Misty Phillips
Founder, Cadre Law
"Thaha was amazing. Personable, efficient, professional and highly responsive. I'm very pleased with the final product and his services. I would certainly engage Thaha again and highly recommend his services."
Michael D. Braun
Automations & Integrations Included
Your system comes with powerful automations and integrations that eliminate manual work and connect all your tools in one place.
Workflow Automations
Automated lead capture, deadline reminders, status updates, team notifications, and workflow triggers built with Make.com.
Payment Integration
Stripe integration for retainer collection, invoice payments, and automatic payment tracking linked to case records.
AI Integration
Claude or OpenAI integration for document summarization, case note generation, or client communication drafting, depending on your needs.
Billing Software Sync
Bill4Time, Clio, or other time tracking software syncs automatically with case records via API. No manual reconciliation.
Lead Capture Automations
Facebook Ads, Google Ads, contact forms, and website enquiries flow directly into your system. Zero manual entry.
Document Generation
Automated PDF generation for client reports, court submissions, invoices, and case summaries with your branding.
Airtable or Tape? I Recommend the Right Platform for Your Needs
Airtable
Best for US-based firms or those not handling EU/UK client data. Powerful automation ecosystem, mature platform, extensive integration options.
- ✓ Extensive automation capabilities
- ✓ Large integration ecosystem
- ✓ Generous free tier, affordable scaling
Tape (GDPR-Compliant)
Best for UK/EU firms or those handling sensitive client data under GDPR. Built-in compliance, granular permissions, strong data governance.
- ✓ GDPR-compliant by design
- ✓ Advanced permission controls
- ✓ EU data residency options
I recommend the platform that fits your compliance needs and workflow. The underlying approach is the same: custom-built database, workflow automations, and integrations designed around how your firm operates. You own the system either way.
What clients say
Feedback from law firms I've built Airtable systems for.
"Thaha was an excellent partner and I highly recommend him for anyone building a CRM or automation workflow. Communication was clear and consistent throughout the project, and the turnaround was faster than expected without any drop in quality. What stood out most was the technical depth. Every detail was handled correctly, and when questions came up, explanations were thorough and easy to follow. Beyond just delivering what was scoped, Thaha proactively suggested better tools than what I had originally specified; tools that were a stronger fit for the workflow and saved time in the long run. That kind of initiative is rare and genuinely valuable. Will absolutely work with them again on future phases of this project."
Misty Phillips
Founder, Cadre Law
"Thaha is a fantastic freelancer. He led our CRM project and delivered it seamlessly. His communication throughout was fantastic, with video updates so that I could see and understand the progress made. He understood our needs quickly and was able to advise on ways to improve it's design. I highly recommend Thaha. I look forward to working with him again."
Claire Given
Founder, Equipmii
"We're very happy with Thaha's support on our automation project. He was very knowledgeable, supportive, and demonstrated excellent execution skills, delivering the work swiftly."
Project Blackbook
Ready to Replace Scattered Tools with One System?
Book a free call. I'll map your process, show you what's possible with Airtable, and give you a clear picture of what a custom system would look like for your firm.
Book a short free call