Sync cal.com to Google Calendar
The Problem: Scheduling conflicts between work (cal.com ) and personal (Google Calendar) calendars
One of my clients faced this issue — appointments booked on cal.com kept conflicting with their family events, creating a scheduling nightmare. They were spending hours manually blocking out time in their calendar to avoid double bookings, which was inefficient and error-prone.
The Solution: Automate calendar syncing using Make.com
To solve this scheduling conflict, I implemented a webhook-based automation using Make.com that ensures seamless syncing between cal.com and Google Calendar. Here's how I did it:
- Create a Scenario in make.com: Log in to your Make.com account and create a new scenario. Add the cal.com webhook module as the first step to receive booking data whenever a new appointment is scheduled.
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Set Up the Webhook:
Copy the webhook URL generated by Make.com and paste it into the Webhooks settings in cal.com. Ensure
it’s configured to trigger for new bookings.
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Add a Google Calendar Module:
In Make.com, add a Google Calendar module as the next step. Authenticate your Google account and
configure it to create a new event. Map the booking details (title, time, and description) from cal.com
to the event fields.
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Enable Webhooks in cal.com:
Go to your cal.com dashboard and navigate to the settings for webhooks. Create a new webhook and set the
trigger to fire whenever a new booking is made. Use the url generated by Make.com as the endpoint.
- Test and Fine-Tune: Run the scenario and simulate a booking in cal.com. Verify that the event is created correctly in Google Calendar. Adjust mappings or add filters if needed (e.g., to handle cancellations or reschedules).
With this Make.com automation, my client’s calendars now stay perfectly in sync without any manual effort. This solution saved them hours every week, eliminated double bookings, and brought peace of mind to their scheduling.